Responsibilities Another term associated with the Command Supply Discipline Program is responsibility. Responsibility refers to the obligation of an individual to ensure that Government property and funds entrusted to his or her possession, command, or supervision are properly used and cared for and that proper custody and safekeeping are provided. There are five types of responsibility that apply to property management: Command – Command responsibility is the obligation of a commander to ensure all Government property within his or her command is properly used and cared for, and that proper custody and 4 safekeeping of Government property are provided. Command responsibility is inherent in command and cannot be delegated.
Supervisory – Supervisory responsibility is the obligation of the supervisor to ensure all Government property issued to, or used by, his or her subordinates is properly used and cared for, and that proper custody and safekeeping of the property are provided. It is inherent in all prosperous positions and is not contingent upon signed receipts or responsibility statements. It arises because of assignment to a specific position and includes providing proper guidance and direction, enforcing all security, safety and accounting requirements and maintaining a supervisory climate that will facilitate and ensure the proper care and use of Government property.
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Direct – Direct responsibility is the obligation of a person to ensure all Government property for which he or she has been receipted is properly used and cared for, and that proper custody and safekeeping are provided. Direct responsibility results from assignment as an accountable officer, receipt of formal written delegation, or acceptance of the property on hand receipt from an accountable officer. Custodial – Custodial responsibility is the obligation of an individual for property in storage awaiting issue or turn-in to exercise reasonable and prudent actions to properly care for and ensure proper custody and safekeeping of the property are provided.
Custodial responsibility results from assignment as a supply sergeant, supply custodian, supply clerk, warehouse person who is rated by and answerable erectly to the accountable officer, or the individual having direct responsibility for the property. Personal – Personal responsibility is the obligation of a person to execute reasonable and prudent actions to properly use, care for, and safeguard all Government property in their possession. Hand Receipts The hand receipt process is used as a means of assigning responsibility for issued property. A hand receipt is your record of what you are authorized, actually have, and what you should have. You need to ensure that your hand receipt is maintained and pet up to date to ensure there are no discrepancies between what your hand receipt shows you have on hand and what you actually have.
The hand receipt process involves several different types of hand receipts. The types of hand receipts that you will encounter include: Primary hand receipt: maintains a record of property issued from the Property Book Officer to the commander. Sub-hand receipt: maintains a record of property issued from a primary hand receipt holder to a subordinate. Temporary hand receipt: maintains a record of property that has been issued on loan for a period of 30 days or less. 5 Component hand receipt: maintains a record of component information for an end item on a hand receipt. Types of Inventory Inventories can be categorized as one of two types, event driven and commodity driven.