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The study aims to provide solutions to these problems that the school is experiencing every enrollment period, like the manual assessment and computation of students’ tuition fees, the manual searching and preparing of dents’ academic records, security of the students’ records and the slow process of report generation. In order for the proponents to gain deeper knowledge about the system under study, the proponents conducted interviews, distributed questionnaires, and research which will enable them to build the computerized system.
In addition, the proponents also used the power of the Internet as a search engine for topics regarding concepts and theories necessary to develop a Computerized Enrollment System. The proponents strongly believe that If the system ill be Implemented, It will significantly Improve and solve all the problems that are currently encountered In the enrollment system. Introduction Computer now a days have a vital and wonderful effect in all aspects of a human being from a single thing or relating to human beings living in society. This advance technology has been the range or scope of something to Influence the society modernization.
We are therefore enhancing the development of our society through the use of computer. It Is also made by computer-based system to lessen the work of the employees In organization. One of the computer-based systems Is the computerized enrollment system, in which it is essential in the development of the organization that provides the information needed by the organization for achieving results without waste of time and effort and producing a specified effect. Almost every company and institution here in our country uses a computer based system. This type of system makes their work fast, accurate and reliable.
This is the best way of storing and retrieving data on a server or a hard disk rather than using papers and file cabinets. A quick and reliable computer based system is a process herein an institution can find an easier and better way to implement an enrollment system. In the case of Stop. Ion Academy, It Is composed of manual enrollment system, wherein all transactions during enrollment period are done manually and using the traditional way. Computation of payments which Is done manually through the use of the usual calculators, and even the generation of reports are very time consuming. The major problem of the Stop.
NIH Academy is the slow process of admitting a student when enrolling, especially in the middle of the enrollment period. The represents decided to develop a Computerized Enrollment system to make the process of admitting student fast and accurate. The system that will developed by the proponents is a great help to the school because it provides efficient and accurate transactions, and also, it provided a security to prevent unauthorized person to access the system. In registration and record keeping, the registrar’s work will be lessen and hustle free. The records no will be more secured than the previous way of keeping the records.
In cashier, the time for computing, and checking of balances will be lessen and more efficient. The system is providing a search engine for the student that has a balance remaining. For student, the time in enrolling will be lessen and efficient, accurate, and hustle free. The system is providing a module for automatic computation of the average grade of the student, room assignment is also included. Objective of the Study General Objective The study aims to improve the traditional procedures of the enrollment of Stop. NIH Academy by designing and developing a Computerized Enrollment System.
This will be a great help in improving the existing enrolment system and will mitigate errors in admitting, assessing students, and computation of payments during enrollment and examination period. Through this way, the proposed system will give comfort to both the students and the staff of the school. It will also make every transaction fast and accurate. It will lessen the errors especially in the assessment and computation of payments and generation of reports. Specific 1. To provide a module that will prohibit access to unauthorized user. The proponents will design and develop a module that will prohibit access to unauthorized users.
This module will provide surnames and passwords for the identification of the user. To ensure the security of data, the system will provide levels of access on every data. Only authorized persons can modify the data through the use of database security. Through this, confidential files will be secured. Fast and accurate. The proponents will design and develop a module that will automatically compute the tuition of a certain enrollee based on the mode of payment. This module will provide an accurate and faster computation of student tuition fees so that the registrar doesn’t have to double-check her computation to save time and effort. . To provide a module that will maintain all the student records in the school. At Stop. Ion Academy, the records of the students are only kept in folders or envelopes. With this, the proponents will design and develop a Database Module that will serve as the storage of all the records about the system because all data are stored in it. Through this module, all files will be organized so that they can easily be accessed and retrieved. This module will also provide the maintenance of records of the students. In this way, it will be easy to update and delete record to provide an up-to-date list of students. . To provide a module that automatically computes the average grade of a student. This module will help the registrar in admitting a promoted student during enrollment. Now promoted students can skip registration and evaluation of grades, he can already go to the cashier for assessment 5. To provide an Automatic Sectioning module during enrollment. This module will give the section to a student during enrollment period. This will save time and effort for the students. Based on the manual posting of schedule, students are required to go to their rooms to get their schedule.
Now with the help of the proposed system, dents will immediately get their schedule after they enrolled. 6. To provide a module that will make the generation of reports fast and accurate. Student Report Stop. Ion Academy is required to submit different reports to the Department of Education. These are the reports of all the students currently enrolled in a particular school year. With the manual way, the registrar is having a hard time of finding and transferring the report to a specific report paper. That’s why the proponents will design and develop a module that provides an accurate, fast, reliable, and easy generation of reports.
Student Grade The system is also capable of storing student grades. Through the use of the system, it would be easy for the teachers to encode the student’s grades. The teachers have individual surnames and password in order to gain access to the student’s grades. The error for the teacher to post in accurate grades on the student’s records will lessen. Faculty Information Generation of reports of certain faculty information will be made easier with the implementation of the system. The computerized system is capable of generating will be eliminated because the registrar does not need to write everything.
With Just clicking the print button and selecting the faculty that you want to print his information, the system will print all the necessary information needed. 7. To provide a module that will make the searching of student grade fast. Searching of a student record is also a problem of Stop. NIH Academy, because whenever students go to the registrar to get his grades the registrar needs to go to the file cabinet and look for the name of the student that takes a long time and effort. This module is design for fast searching of a certain student, by means of typing his student number or last name. To provide a module that will retrieve student records. Retrieval of records is also a problem of registrar. Every time a certain record is being retrieved, the process takes a lot of time for the registrar needs to search over files records in order to have the records retrieved. But with the use of the computerized system, retrieval of records will be easier because the system only requires the student number as an input and with Justas click off button, the records being searched will be displayed on the screen and is ready for printing, thus making the retrieval of records easier and faster.
Scope and Limitation of the Study Scope The general purpose of this study is to develop a Computerized Enrollment System. This system will make the transactions much easier and faster. It covers the following: The system will provide levels of access for the security. Each surname and password has distinct access depending on the authorization given by the Administrator. The user has three attempts to enter the correct surname and password, if the user was not able to enter the valid surname and password thrice; the system will automatically be locked.
The system will cover the automatic computation of average grades of dents General Weighted Average (AWG) every school year. The system is capable of automatic computation of grades it means it will lessen the time for solving of grades, unlike the manual system it is time consuming. The system will cover the generation of section of a certain student based on their average grade. The system is capable of generating a section of a student after the student’s grade was evaluated and enrolled.
The system will cover the recording and saving of the complete student information in the database. The system is capable of storing data student about students who are currently enrolled at the school. This includes their information, grades, section, year, and personal information. ; The system will cover the automatic computation of tuition fee. After the registration, assessment of fees will capable of computing the total tuition fee of students in every year level. Generation of the reports needed by the registrar and the principal o Printing of total list of students enrolled in a particular school year The system is designed to print the list of all the students who are enrolled at the current school year sorted according to their year level. The report contains the total number of dents at the lower right corner of the report, as well as the personnel who prepared the report (the user who is currently logged in) at the lower left corner of the report, date and time of the report are also shown. Printing of total list of students per year level The system is also designed to print the total number of students per year level sorted according to their section. The report contains the total number of students at the lower right corner of the report, as well as the personnel who prepared the report ( the user who is currently logged in) at the lower left corner of the report , ate and time of the report are also shown. O Printing of total list of students per section The system is also designed to print the total number of students per section sorted according to their name.
The report contains the total number of students at the lower right corner of the report, as well as the personnel who prepared the report (the user who is currently logged in) at the lower left corner of the report, date and time of the report was also shown. O Printing of total list of students handled by a certain adviser The system is also designed to print the total number of students handled by a retain adviser sorted according to their section.
The report contains the total number of students at the lower right corner of the report, as well as the personnel who prepared the report (the user who is currently logged in) at the lower left corner of the report, date and time of the report are also shown. O Printing of average grade of a student The system is also designed to print the average grade of a student. The report contains the First, last, and middle name of the student and his year and section. The report also contains the date and time and the personnel who prepared the port. Printing of list and information of faculty member The system is also designed to print the total list of faculty member who are currently employed in the school, and their information. The report contains the total number of faculty at the lower right corner of the report, as well as the personnel who prepared the report (the user who is currently logged in) at the lower left corner of the report , date and time of the report are also shown. O Printing of the tuition fee breakdown The system is also capable of printing the tuition fee breakdown according to year repaper and the personnel who prepared the report. Printing of Schedule The system is also capable of printing the selected schedule. The report contains the Schedule Code, Duration of the Subject, Subject Code, Subject Description, Teacher, Building Name and Room Number. Also date and time when the report was prepared and the personnel who prepared the report. O Printing of list of person who logged on the system The system is also capable of printing the persons who logged on the system. The report contains the surname used by the personnel and the action performed. ;
The system will provide file maintenance for the adding, editing, and deleting a student record for maintaining them. The systems is designed with maintenance a feature, which is student maintenance, that is capable of editing their record if there is an error, and delete. ; The system will cover the restoring of student records. The system is capable in retrieving the record of the students Just in case it was deleted. Limitations The system will not cover the generating of the following criteria of a student’s grades. O Class standing Generating the class standing of a student is no longer a concern of the system.
The faculty member is the one who is in charge of the process. O Attendance o Recitation o Major Exams The system will not accept on-line registration. The system is not capable of admitting a student through on-line transaction. The system is designed for Local Area Network (LANA) transaction. Students may enroll by going to the school and accomplishing the enrollment procedure. ; The system will not cover the reservation of a student. The system is not capable of reserving a slot for a student. It is designed for enrolling a student during the enrollment period.